- Rating your prospects by past performance and recording the projected ask amount.
- Learning as much as possible about the donors. What are their interests? Why did they become involved with your organization? Do they have connections with others who support your mission?
- Getting others involved. Building strong relationships can sometimes “take a village,” with villagers coming from within and outside of your organization. Make a point of identifying people who can further your cause and note the nature of the relationship. Then, ask these “cultivators” for help.
- Assigning a project manager. This is usually a staff account manager who oversees cultivation of the prospect and makes sure that nothing “falls through the cracks”.
- Planning ahead – and planning to make adjustments. While it’s important to have a process in place, things may not always happen exactly the way you think they will. Be prepared to change or shift your game plan.
Donor management software:
- Allows you to identify prospects based on past performance and projected giving amount.
- Makes it easy to record a great deal of information about prospects in an organized fashion.
- Allows you to track relationships between constituents, particularly those who can play a special role.
- Allows you to assign account managers to prospects of particular interest; then supports your account managers with reports and reminders.
- Is flexible enough to handle changes to strategy, cultivators, and planned activities.
- Allows you to define the process based on your mission and your constituents.
Developing solid relationships with major donors has never been more important. The right software can make a real difference.
Metafile Information Systems has been in the donor management software business for 30 years. Read more about this topic.